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posted Feb 7, 2019, 8:59 PM by Kathy Scheel
As all of you know, we've been blessed with the incredible organizational skills of Diane Watson in the role of Performance Coordinator for the past few years.  Diane has also been active on our Chorus Management Team (CMT) as our Marketing Coordinator.  Those are two very important jobs being handled by one woman and she is now ready to let the Performance Coordinator job go to someone else.  It's been a lot of fun meeting with prospective clients as well as seeking out new performing opportunities and last year, through Diane's efforts, we earned over $1000 singing in our communities!  Performances are valuable opportunities for our singers to hone their skills, increase OSC's visibility in the community, and recruit new members.

Diane would like to start mentoring/training her replacement in March, so let her know if you are interested in learning more about the position.  Here are the main skills required to be successful:
  • Strong communications skills 
  • Self-motivated 
  • Some spreadsheet knowledge (can be trained)
Position Summary:  Act as chorus contact for all public performances by the chorus. Provide information to the Director and chorus to determine the feasibility of the performance.  Work with the client and Director, to ensure logistical needs are fulfilled and communicated to the chorus. 

Tasks and Responsibilities: 
  1. Respond to performance inquiries in a professional and timely manner. 
  2. Contact Director immediately to determine her availability.  
  3. Notify chorus (by email)  in order to determine singer availability so Director can assess proper balance of parts. 
  4. Tabulate responses using Excel spreadsheet and email to Director for review and final approval on acceptance of the performance.  Communicate with the Chorus when this performance has been accepted.
  5. Negotiate performance fee with the client. Guidelines are:
    • Ask contact what their entertainment budget is for the event.
    • If they do not have a budget or are unsure, request $200 for a 20-minute performance. There may be occasions when it is appropriate to charge no fee as a way to “give back” to our community. The fee is higher for longer performances.
    • If contact is hesitant or unsure of funding, ask how many people are expected to attend the event and suggest they each contribute/donate $1-2, whichever amount will provide OSC with a minimum of $200.
    • It is important to keep the Director in the loop in all phases of the negotiations.  
  6.  Follow up with client to get and send a confirmation email with all specifics; date, time, fee and any special set-up needs. If possible, visit the site and photograph the set-up and send to the Director.
  7. Post information on the OSC website/Performance Central.
  8. On the day of the performance, ensure that the performance fee is collected and given to the OSC Finance Manager.


If you are interested or even curious, please send a note to diane.watson@oregonspirit.org.  And next time you see her, give her a warm hug for all her work to bring OSC and our music to the community!